HRM Reports

The most productive HR teams rely on effective business reporting, but with so many staff members at various stages of the employee lifecycle, the undertaking may feel daunting. The good news is that HR reporting doesn’t have to be cumbersome or time-consuming, especially if you have software. However, even if you don’t have software they are still important to have. Excel is good to use even though it may take a bit more work to get all the reports out.

Here are some standard HRM reports that will contribute to more effective decision-making and a deeper understanding of your workforce.

The headcount: Employee retention and turnover are top workforce management challenges. Both rates can be measured more easily when you have a reliable headcount report, which reflects the current employee count after hires, terminations, and transfers. With greater clarity about the number of employees in each department and function, you can begin to explore the factors that impact turnover—and what you can do to improve retention.

A headcount report is also helpful in illustrating trends in employee movement. It allows you to see which departments have lost talent over time and which have grown to full capacity. A comprehensive headcount report forms the foundation of reports such as the employee census, time and attendance reports, and training cost summaries. With real-time headcount data from your HRM, you can get information on employee count and turnover by location, department, or function, the retention rates across job level/title and full time staff versus overall employee headcount.

This is clearly in a very big organisation but even the smaller ones need to know these figures. We have worked with organisations who could not give us this information and helping them tease it out was like pulling teeth. Be sure that you can get this information because it helps with management. Remember what you don’t measure, you cannot manage.

The recruiting report: Recruiting data is excellent because you have all the information about candidates and open positions in one place, helping you save time and also build a more efficient recruiting process. A recruiting report gives you a complete picture of hiring activity, showing you all open and filled positions, the number of candidates for each position, the average time and cost to hire for each position, where candidates are in the recruiting process, so no one falls through the crack.

These reports help you stay organized and better equipped to compete for talent. Instead of managing recruiting activity with email and spreadsheets, all these reports can be generated using an appropriate software. With it, you can generate real-time recruiting reports from a centralized database and see exactly where you stand in fulfilling your recruitment goals.

Many people recruit too many people and they have not aligned jobs so they end up having two or three people doing the same thing and some positions are vacant that should actually be occupied.

Performance management reports: Performance is an important way to align employee action with company goals. With clear and easily accessible employee performance reporting, you can see your best performers, as well as those who need coaching or training. A comprehensive performance review report not only shows manager feedback and ratings, but it can also draw on information from other documents that you’ve stored in the employee folder such as their disciplinary records, productivity reports and performance improvement plans.

Performance management discussions are more fruitful when performance data and history are readily accessible. When managers have the necessary resources to deliver thoughtful and honest feedback, everyone benefits. HRM should compile and organize employee performance data in one place, giving managers access to performance data and facilitating productive performance discussions.

Compensation report is a critical HR report for understanding earnings growth over time, as well as employee pay, which may comprise the following, basic, overtime incentives, paid leave and payroll deductions.

Software is great but if you don’t have, a good spread sheet can also hold a lot of compensation data, even though a little difficult to keep up to date. This therefore has to be deliberately kept up to date. Clearly it cannot be done manually. A good compensation reporting also helps with regulatory authorities and all the appropriate authorities.

Having a reliable set of standard HR reports helps you stay more organized, productive, and allows you to better understand and serve the needs of your workforce. These reports help you harness the potential of your company’s data and deliver actionable information to a range of stakeholders. As a result, you’ll be able to hire, engage, and retain talent well into the future.

Trust you are as excited as I am for the weekend. It was my husband’s birthday last week, and he was very ill with covid19 earlier this year and we celebrated even though very quietly. The vaccines are being given but please remember we all still have to wear our masks, socially distance and wash our hands.